Caz Event Manager Pro includes a mobile-friendly dashboard designed to give event staff quick access to the information and tools they need while working at an event.
The mobile dashboard is particularly useful for event-day operations, where staff may be using a phone or tablet rather than sitting at a desktop computer.
It provides a convenient way to access event information, monitor bookings and attendance, and move quickly to the check-in tools.
Designed for Event Staff
The mobile dashboard is designed around the practical needs of an event organiser.
Instead of requiring staff to navigate through the full WordPress administration area, the mobile interface provides a focused event-management experience.
Staff can use a phone or tablet to manage the event while moving around the venue.
Typical event-day tasks include:
- Checking event information
- Viewing booking numbers
- Viewing attendees
- Checking attendees in
- Using the QR scanner
- Monitoring attendance
- Reviewing event status
Accessing the Mobile Dashboard
Staff access the Caz Event Manager mobile interface using their WordPress account.
Users assigned the appropriate CEM Staff role can access the event-management functions provided for staff.
This allows event organisers to give staff access to the tools they need without giving them unrestricted WordPress administration access.
The Mobile Dashboard
The dashboard provides an at-a-glance view of the event operation.
Depending on the event and current activity, information can include:
- Event name
- Event date
- Event time
- Venue
- Capacity
- Booked places
- Remaining places
- Checked-in attendees
- Attendance information
The purpose of the dashboard is to put the most useful event information in front of staff without requiring them to search through multiple administration screens.
Event Information
The mobile interface provides quick access to the selected event’s information.
Staff can confirm:
What event is running?
When is it running?
Where is it being held?
How many people are booked?
How many people have arrived?
This is particularly useful when staff are responsible for more than one event or session.
Booking Information
The dashboard can be used to monitor the relationship between bookings and event capacity.
For example:
Capacity: 20
Booked: 17
Remaining: 3
This gives staff an immediate indication of the current booking position.
The booking information comes from the WooCommerce event bookings managed by Caz Event Manager.
Attendance Information
Once customers begin arriving, the dashboard provides a useful view of attendance.
For example:
Booked: 20
Checked In: 14
As more attendees arrive, the checked-in figure increases.
This allows event staff to monitor the progress of event arrival without returning to a desktop computer.
QR Check-In
One of the most important mobile functions is QR-code check-in.
A phone or tablet can be used as the event check-in device.
The staff member opens the QR scanner and uses the device camera to scan the customer’s event ticket.
The workflow is:
Customer presents QR ticket
↓
Staff scans QR code
↓
Booking is validated
↓
Attendee is checked in
↓
Attendance figures are updated
This makes the mobile device a practical event entrance tool.
Manual Check-In
The mobile workflow can also be used when a QR code cannot be scanned.
Staff can access the attendee information and locate the appropriate booking.
The attendee can then be checked in manually.
This provides a backup when:
- The customer cannot display their QR code.
- The QR code is difficult to scan.
- The customer’s phone is unavailable.
- Staff need to resolve an attendee issue.
Attendee Lookup
The mobile attendee tools allow staff to identify customers from the event’s attendee information.
Depending on the information available, staff can use details such as:
- Customer name
- Email address
- Phone number
- Order information
This provides an alternative to QR scanning when required.
Event-Day Workflow
A typical event-day workflow using the mobile dashboard is:
1. Staff log in
↓
2. Open Caz Event Manager
↓
3. Select the event
↓
4. Review capacity and bookings
↓
5. Open the QR scanner
↓
6. Scan arriving attendees
↓
7. Check attendee status
↓
8. Manually check in attendees when required
↓
9. Monitor attendance
↓
10. Record final attendance after the event
The mobile dashboard keeps these tasks close at hand.
Mobile Check-In Station
For events with a dedicated entrance, a phone or tablet can be positioned as a check-in station.
A typical setup can include:
- Smartphone or tablet
- Caz Event Manager mobile interface
- Camera access
- Reliable internet connection
- Charger or power bank
- Printed attendee list as a backup
The device can remain available for staff throughout the arrival period.
Multiple Staff Members
The mobile interface can also support event staff working together.
For example:
Staff Member 1
Operates the QR scanner.
Staff Member 2
Handles attendee questions and manual lookups.
Event Organiser
Monitors the overall event and attendance figures.
Using dedicated staff accounts helps keep access controlled while allowing the event team to work efficiently.
CEM Staff Access
Caz Event Manager provides a dedicated:
CEM Staff
WordPress role.
This role is intended for staff who need access to event-management functions without requiring full WordPress administrator privileges.
This is particularly useful when temporary or event-day staff need to operate the check-in system.
Mobile and Desktop
The mobile dashboard does not replace the full WordPress administration interface.
The two interfaces serve different purposes.
Desktop Administration
Best suited to:
- Creating events
- Configuring events
- Managing settings
- Reviewing detailed information
- Exporting information
- Administration
Mobile Event Management
Best suited to:
- Event-day operation
- Checking bookings
- Attendee lookup
- QR scanning
- Manual check-in
- Monitoring attendance
This separation makes the system practical both before the event and during the event itself.
Before the Event
Use the desktop administration interface to prepare the event.
Recommended tasks include:
- Create the event.
- Configure the date and time.
- Set the venue.
- Set capacity.
- Configure the price.
- Publish the event.
- Check bookings.
- Review attendees.
- Configure staff access.
Then prepare the mobile device for event day.
During the Event
Use the mobile interface for operational tasks.
Staff can:
- Monitor bookings.
- Scan QR tickets.
- Check attendees in.
- Look up attendees.
- Correct check-in issues.
- Monitor attendance.
This allows the organiser to remain mobile rather than being tied to a desktop computer.
After the Event
Once the event has finished, the organiser can return to the full administration interface to review the event.
Useful information includes:
- Total bookings
- Total checked in
- No-shows
- Attendance rate
- Attendee information
The event data can then be exported or retained for future reporting.
Recommended Mobile Event Setup
For the best event-day experience:
Before customers arrive
- Charge the phone or tablet.
- Connect to the internet.
- Log in to the staff account.
- Open Caz Event Manager.
- Select the correct event.
- Confirm event details.
- Open the QR scanner.
- Test the camera.
- Confirm scanner sound settings.
- Have the attendee list available as a backup.
During customer arrival
- Ask the customer to display their QR ticket.
- Scan the QR code.
- Confirm the booking.
- Allow the attendee to enter.
- Use manual lookup if scanning fails.
- Avoid duplicate check-ins.
After arrival
- Review the checked-in total.
- Record no-shows.
- Review attendance statistics.
- Export information if required.
Mobile Dashboard Workflow
The Caz Event Manager mobile experience can be summarised as:
Log In
↓
Select Event
↓
View Event Status
↓
View Bookings
↓
Open QR Scanner
↓
Check In Attendees
↓
Monitor Attendance
↓
Complete Event
This gives event staff a simple mobile workflow from the start of customer arrival through to the completion of the event.
Summary
The Caz Event Manager Pro mobile dashboard is designed to put event-management tools into the hands of staff while they are actually running an event.
Instead of requiring staff to remain at a desktop computer, a phone or tablet can be used to access event information, review attendees and perform QR-code check-in.
Combined with the CEM Staff role, attendee management and QR ticketing, the mobile experience provides a practical event-day workflow:
Manage the event on desktop.
Run the event on mobile.